How frequently do you log in to your email account and check for new emails? For me it’s like every 5 minutes (right, I definitely plan to go and buy the ‘The Email Addict’s Guide to Life’ book after I am done with this post). And, since I use MS Outlook as my desktop email client, I have it set to sync with my accounts automatically every 5 minutes.
Compose your email and click the Send button to send it to the selected contacts. Use a Contact Group Using Outlook's contact group feature lets you save time by adding a list of recipients to an email with a single click. Out of the box, Outlook sends emails immediately, which probably isn't a great idea for most of us. There are many reasons not to send email If you've disabled the automated send feature, it won't work even if you select it. If the scheduled time for a delayed message hasn't arrived, this option.
By default, the tool is set to every 30 minutes. If you do not prefer it that way, read on and learn how to change the settings. Cool Tip: Are you a Windows Phone 8 user?
Learn how to. Steps to Change Send Receive Time Interval on MS Outlook We are going to use MS Outlook 2013 for demonstration in this tutorial. The steps are more or less same on all the previous versions.
Step 1: Navigate to the backstage view by clicking on File. Step 2: On the left pane of the backstage view, click on Options.
That will open the Outlook Options modal window. Step 3: You will see a menu aligned on the left. Click on Advanced. Step 4: Scroll down, until you see the send and receive section on the right pane of the window. Note: Checking Send immediately when connected means that when you are connected to the internet, the time interval rule won’t apply to messages you send out of your system. It will always be active to send. Step 5: Click on the Send/Receive button to launch Send/Receive Groups window.
As an alternate you could skip all of the above and use Ctrl + Alt + S to open this window directly. Step 6: Select the group for which you wish to make the change. A group is defined by the set of accounts linked to it. All Account group exists by default and has all accounts in it. You can create your own groups and choose which accounts are a part of it. First thing, Schedule an automatic send/receive every N minutes box must be checked. It has a version for offline settings as well and I hope you can make sense out of it.
Make the time interval changes as you see fit. You must have noticed that I have Include this group in send/receive (F9) checked. That means, at any given time I can simply hit F9 and sync all the accounts ad-hoc (irrespective of the time interval). The UI options for same are shown in the image below. Conclusion If you not an MS Outlook user, you have a reason now. It makes the sync up process truly automatic and that too with user defined frequency. Besides, the desktop notifications act as wonderful interruptions to help you always stay on top of your emails.
Last updated on 8 Feb, 2018.
Q: How do I change the time interval that Outlook automatically checks or sends email? Answer Microsoft Outlook always automatically schedules a send/receive every 30 minutes. However, the default send/receive interval may not meet some Outlook users’ need, for example they may require Microsoft Outlook scheduling automatically send/receive every 10 minutes, or every hour, etc.
The following steps will walk you through adjusting automatic send/receive time or interval in Microsoft Outlook. Click the Send/Receive Groups Define Send/Receive Groups on the Send / Receive tab.
In the Send/Receive Groups dialog box,. Click to highlight the send/receive group that you will change its automatic send/receive interval in the group list;. Make sure the option of Schedule an automatic send/receive every x minutes is checked, and enter your required send/receive interval time in the box in this option. For example, if you need Microsoft Outlook scheduling automatic send/receive every hour, just enter 60 in the box.
It’s optional to check the option of Schedule an automatic send/receive every x minutes in the When Outlook is Offline section, and enter a send/receive interval time in the box. Click the Close button to exit this dialog box.
Result: From now on, Microsoft Outlook will schedule send/receive for specified send/receive group at specified interval time automatically.